Administrative Assistant I

University of Texas at Dallas

United States, Texas, Richardson

July 02, 2022

Posting Details

Posting Number	S04179P
Position Title	Administrative Assistant I
Functional Title	Experiential Programs Assistant
Department	Career Center
Salary Range	Up to $35,000 depending on qualifications
Pay Basis	Hourly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	06/08/2022
Posting Close Date	08/01/2022
Open Until Filled	Yes
Desired Start Date	06/27/2022
Job Summary	The Administrative Assistant I ( AAI) will serve as a key member of the Career Center's Experiential Programs team, assisting with responses to student phone, email and face to face inquiries, corresponding with students regarding missing documentation, overseeing internship approvals, and running data tracking reports as needed. The AAI will also update program documents as needed and maintain calendars to reflect the most current program opening and deadline dates.
Minimum Education and Experience	Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.
Preferred Education and Experience
Essential Duties and Responsibilities	Provide administrative support for reviewing and approving internship experiences in Handshake Communicate with students, faculty/staff and employers about pending experiences and approaching deadlines; confirm submitted documentation and overall status Attend meetings and professional development opportunities to remain current on all UTD policies and procedures related to academic internships, transcription notations, international student eligibility, technology resources, etc. Requires strong written and verbal communication skills, attention to detail, accuracy, and the ability to meet strict deadlines Must possess a high level of integrity and professionalism in working with highly sensitive data and be proactive in identifying and troubleshooting issues Review, verify and approve alumni account requests in Handshake Provide administrative support to front desk, when needed
Physical Activities	Standing, Walking, Sitting, Lifting, Talking, Hearing, Repetitive Motion
Working Conditions
Additional Information	As the Career Center's Experiential Programs and Assessment offerings continue to evolve, the Administrative Assistant I may be tasked with additional responsibilities to accommodate the program's demands and development. A hybrid work arrangement may be possible for this position.
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its programs and activities, including in admission and enrollment. For inquiries regarding non-discrimination policies, contact the Director of Institutional Equity at InstitutionalEquity@utdallas.edu or the Title IX Coordinator at TitleIXCoordinator@utdallas.edu, or call 972-883-5331.