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Administrative Assistant

DRS Global
United States, Florida, Melbourne
October 03, 2022
Job ID:105198 The Electro Optical InfraredSystems (EOIS) line of business within DRS has locations in Dallas and Austin, TX, Melbourne, FL, and Cypress, CA.EOIS develops, manufactures, and supports infrared and electro-optical solutions for soldiers, ground vehicles and airborneplatforms.We offer an exciting and challenging work environment, a competitive salary and benefits package, and a business culture that rewards performance. Employing the world's brightest. Supporting the world's bravest. Job Summary We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our Dirctor of Program Management, Engineering Managers and employees, assisting in daily office needs and managing company's general administrative activities Job Responsibilities Calendar Management Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference Arrange customer meetings Provide real-time scheduling support by booking meetings and preventing conflicts Arrange complex domestic and international travel and logistics, such as flights, hotel accommodations, and ground transportation Complex expense reports Create and update organizational charts as requested Prepare communication, such as memos, emails, invoices, reports, and other correspondence Write and edit documents from letters to reports and instructional documents Create and maintain filing systems, both electronic and physical Collaborate with other admins across all business units Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance Oversee and order office supplies and food deliveries for group meetings Anticipate the needs of others to ensure their seamless and positive experience Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests Qualifications High school diploma or GED 2 years experience in progressively responsible and varied office duties Ability to work independently Working knowledge of office equipment, like printers. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Ability to prioritize work Good written and verbal communication skills Strong time-management skills and multitasking ability The health and safety of our employees and their families remains a top priority at Leonardo DRS, and we continue to take action to address the risk and uncertainty COVID variants pose in the workplace. Subject to state-specific exemptions, newly hired employees are required to provide proof they are fully vaccinated prior to their start date, unless a medical or religious accommodation or an exemption pursuant to applicable state law is formally approved by Leonardo DRS prior to commencing employment. Leonardo DRS, Inc. and its subsidiaries and affiliates are equal opportunity employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.