Subaward Manager

Job Summary:

This position will be part of the Business Performance and Operational Management BPOM team under Global Health and Population (GHP) Business Unit. The position will be responsible primarily for providing overall sub-award quality assurance and management expertise across GHP's portfolio. They will provide expertise and technical guidance from pre-award phase to close-out of sub-awards, including the development of select strategic subaward solicitations, negotiation, review of sub-award packages, execution, monitoring and overall administration. The role will support ensuring full compliance with donor regulations, FHI 360 policies, SOPs, and processes.

Accountabilities:

• Serve as a resource for GHP on FHI 360 Subawards polices and processes.
• Provide periodic review of select subaward documents prepared and assembled by GHP project teams to provide feedback in areas that need improvements, including but not limited to Pre-Award Assessment Tool, Solicitation and Selection documents and subaward packages, SFR and financial report review, and other relevant documentation.
• Ensure compliance with FHI 360 processes and regulations.
• Identify and address challenges, in collaboration with GHP project staff, specific to subawards as needed.
• Engage with Enterprise Service staff and project staff on revising and improving existing processes.
• Identify areas of compliance risk and escalate as necessary to appropriate parties.
• Manage a mechanism to ensure compliance with FHI 360 subrecipient monitoring guidelines.
• Participate/contribute to periodic reviews to monitor subawards performance issues.
• Track and monitor all third-party audit findings and work with the teams to ensure corrective actions are in place.
• Manage projects related to subaward process improvements.
• Contribute to oversight of subawards by conducting review of completed subaward packets, e.g., PATs and executed agreements; monitoring plans, per the FHI 360 guidelines; and supporting documentation related to compliance with special terms and conditions.
• Develop and maintain a tracker to identify trends that may lead to increased risk to FHI 360, and work with the project staff on addressing these concerns and developing mitigation plans to insure successful sub-award performance.
• Document lessons learned and best practices to share across GHP.
• Maintain knowledge of donor rules and regulations and informing the team of changes in policies and procedures.
• Identify significant risks and recommends plans for mitigation.
• Assist with project launch and close out related to the subaward processes.
• Track adherence to all funder and FHI 360 policies and mandatory procedures.
• Provide guidance and assistance in standardized procedures for efficient award and subaward management.
• Perform other duties as assigned.

• Knowledge of donor (USG and non-USG) rules and regulations, common mechanisms of funding, contracting concepts, and principles from the solicitation phase to post-award administration.
• Manage projects related to subaward process.
• Experience creating and documenting processes and systems.
• Excellent interpersonal and written and oral communications skills.
• Presentation skills, both in person and remotely.
• Strong analytical skills applied to problem-solving.
• Pays close attention to detail.
• Ability to plan and manage a project from start to finish.
• Superior ability to communicate clearly in both oral and written form.
• Must demonstrate excellent analytical and organizational skills.
• Excellent oral and written communication skills.
• Read, write and speak English.
• Fluency in a foreign language is desired.

• Problem solve with project staff around issues specific to subawards as needed.
• Demonstrates proficient analytical thinking and problem solving.
• Identifies inefficiencies, weak areas and pain points for projects and proposes solutions.
• Ability to prioritize tasks to address most critical needs first.
• Contributes to the completion of organizational projects and goals.
• Serves as a resource to others in resolving moderately complex problems; identifies substantive issues that are thoroughly and accurately researched and analyzed.

• Works under very general supervision.
• Work is reviewed for soundness of judgment and overall adequacy and accuracy.
• Able to work independently to manage projects.
• May manage work of a consultant or outside vendor.
• Typically, does not have direct reports.

• Bachelor's degree or International Equivalent in Business Administration or related field.

• Minimum of 5+ years' of progressively responsibleexperience working on projects that issued subawards, or support to portfolios with projects that issue subawards.
• Knowledge of USG and non-USG rules and regulations including 2 CFR 200.
• International development experience preferred.
• Project management experience preferred.
• Must demonstrate excellent analytical and organizational skills.
• Excellent oral and written communication skills.
• Read, write, and speak English. Fluency in a foreign language is desired

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

• Up to 25%

Pay Equity and Benefits:

The expectedhiringsalary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

Hiring Salary Range:$75,000 - $100,000

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants' previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant's tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a, professional developmentand policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others - and yourself.

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