Job posting has expired
Administrative Support Coordinator II
 California State University, Sacramento | |
 United States, California, Sacramento | |
| 6000 J Street (Show on map) | |
 March 27, 2024 | |
|
Administrative Support Coordinator II Job No: 531611 Work Type: Staff Location: Sacramento Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business location) Working Title: Administrative Support Coordinator II Classification Title: ASC II Posting Details Priority Application Deadline: Sunday, October 22nd 11:55 pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator II performs core functions of initiating, assessing, coordinating, leading, implementing, communicating, evaluating, and otherwise providing administrative support to the department in the College of Social Sciences and Interdisciplinary Studies. The position supports the department's students and faculty, staff members across the university, and community stakeholders and exercises strong interpersonal skills that are sensitive, culturally appropriate, inclusive, effective, and confidential when necessary. The person in this position is responsible for developing, maintaining, and analyzing departmental fiscal records, preparing and inputting the annual schedule of classes, and assisting with hiring part-time and full-time faculty. Additionally, the person in this position is responsible for written and verbal communication with new and continuing students, guiding students though university processes; and assisting the Department Chair with Department related projects including student support. Incumbents are expected to use general office equipment and a full range of office support technology and systems including word processing and spreadsheet packages, online software platforms to enter data and generate reports, email, and voice mail. In addition to supporting the department, this position collaborates with the SSIS Dean's Office when needed, including coordinating all facets of department projects, convening, meetings, and events with university stakeholders and community partners. This person uses judgement and discretion to independently gather, analyze, interpret, problem-solve, and apply information and data, utilizing detailed knowledge of University and Department policies and procedures. FLSA: Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range: $3681 per month - $3777 month CSU Classification Salary Range: $3681 per month - $6034 per month Salary Grade/Range: 2 Recruitment Type: Temporary (renewable based on funding) Time Base: Full-Time Work Hours: M-F 8:00 am - 5:00 pm Department Information The Gerontology Program provides an applied interdisciplinary approach to studying the human aging process and the challenges encountered by older adults and their families as they interact in contemporary society. Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. This position may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience
Skills/Abilities
Condition of Employment Ability to pass background check Preferred Qualifications 18. Ability of maintain department website and use social media to professionally represent the workplace 19. Experience working in higher education 20. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. 21. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. 22. Knowledge of budget policies and procedures, scholarships, and financial record tracking 23. Proficiency with Common Management System (CMS), Human Resources / Student Administration (HR/SA); Astra, Cognos, Cascade, Concur, Saclink email; Financial Data Warehouse; Blackbaud; On Base, One Drive, Course Leaf, EAB and related software platforms/procedures 24. Experience with preparation of the course schedule, including scheduling classes with varied modalities, and reserving rooms 25. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sac State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: " As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement." As the regional hub of higher education, Sac State is dedicated to , , , , and . As evidenced by the values embedded in our , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: October 06, 2023 (1:45 PM) Applications Closes: Open Until Filled To apply, visit Copyright 2022 Jobelephant.com Inc. All rights reserved. jeid-1145d0b9b839794684eea0c9aa35c35c | |