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Department Administrative Support Assistant

California State University, Sacramento
United States, California, Sacramento
6000 J Street (Show on map)
March 27, 2024
Department Administrative Support Assistant Job No: 532776 Work Type: Staff Location: Sacramento Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business location) Working Title: Department Administrative Support Assistant Classification Title: ASA II Posting Details Priority Application Date: Tuesday, November 7th 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Department ASA II (Administrative Support Assistant II) works under the general supervision of the Department Chair and is responsible for providing general reception and office and administrative support to students, faculty, and staff in the Department of Communication Sciences and Disorders and, the Maryjane Rees Center's Clinics, Audiology Clinic (Folsom Hall 1st Floor) and the Speech and Language Clinic (Folsom Hall 2nd Floor). Primary duties include but are not limited to: preparing and composing correspondence and reports, creating and maintaining files and recordkeeping systems, arranging meetings and events, data entry, managing social media, and managing purchasing of supplies. FLSA: Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range: $3338 per month - $3731 per month CSU Classification Salary Range: $3338 per month - $4913 per month Best-in-class Benefits: CSU Total Compensation: Salary Grade/Range: 2 Recruitment Type: Temporary (renewable based on funding) Time Base: Full-Time Work Hours: Fall and Spring semesters: Monday-Thursday 10:30 AM-7:30 PM, Friday 8:00 AM-5:00 PM Summer semester and semester breaks: Monday-Friday 8:00 AM-5:00 PM Department Information Since 1952, Sac State has remained committed to training highly competent professionals in the fields of speech-language pathology and audiology and to providing the community with exceptional speech, language, swallowing and hearing services. The Department of Communication Sciences and Disorders continues this commitment by providing speech-language pathology and audiology services to our community through our on-campus clinic, the Maryjane Rees Language, Speech, and Hearing Center. Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Required Qualifications Experience: Experience or ability in providing reception and/or administrative support in an office environment. Experience or ability in providing customer service. Knowledge/ Skills /Abilities: Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages (e.g., Microsoft Office Suite) with the ability to generate spreadsheets and manipulate data. Effective written and verbal communication skills including thorough knowledge of English grammar, punctuation, and spelling, to communicate effectively with a wide range of individuals including those with communication concerns. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Ability to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Effective interpersonal skills including the ability to communicate with a variety of individuals on campus and in the community to engage in effective problem solving. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions in both the written and oral modality. Strong organizational and time management skills. Ability to maintain confidential information. Experience interacting with or demonstrated ability to interact with individuals from diverse backgrounds. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Collaborative and creative team player with a commitment to supporting the organization as a whole. Condition of Employment Ability to successfully pass a background check. Preferred Qualifications 16. General working knowledge of applicable university infrastructure, policies, and procedures. 17. Experience or potential for working in a clinical office environment. 18. Experience with or knowledge of communication disorders. 19. Experience with or knowledge of multiple social media modalities. 20. Experience with or knowledge of developing, implementing, and managing content of digital displays Documents Needed to Apply Resume, cover letter and diversity statement. Diversity statement: One of Sacramento State's imperatives is a commitment to diversity and inclusion and ensuring that our campus is a welcoming and inclusive place for all of our students, faculty, staff and community members. Please include a statement up 500 words, discussing your commitment to supporting students, staff and faculty in a diverse University setting. Failure to upload these documents to the online application may result in disqualification. About Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: "As California's capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement." As the regional hub of higher education, Sacramento State is dedicated to ; ; ; ; , and . As evidenced by the values embedded in our , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Per CSU-wide policy (HR2021-04), all faculty who will begin initial employment (or return from a 12-month break in service) on or after January 1, 2022 are required to perform their work from within the State of California. Faculty hired prior to January 1, 2022 must be available to perform work in the State of California if their assignment is in-person. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is a sponsoring agency ( ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: October 25, 2023 (11:00 AM) Applications Closes: Open Until Filled To apply, visit Copyright 2022 Jobelephant.com Inc. All rights reserved. jeid-9db8d592992011409dd4994762245842