Overflow Legal Secretary

Wilson Elser's Philadelphia Office currently seeks an Overflow Legal Secretary to join the team.

The Firm

Wilson Elser is a full-service and leading defense litigation law firm that faithfully serves our clients with more than 1100 attorneys, across 44 offices across the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 53rd in The National Law Journal's survey of the nation's largest law firm.

The Position

Support all teams by handling overflow work and provide coverage during absences.

Qualifications

• Must have 2+ years strong secretarial skills with experience in litigation preferred.
• Knowledge of litigation (e-filings) and trial procedures, federal and state court procedures and rules in Philadelphia and the surrounding counties.
• Must know Microsoft Office Suite (Word, Outlook, Excel)
• Experience working with I-Manage a plus.
• Strong interpersonal relationship skills
• Excellent organizational skills with the ability to integrate into a fast-paced environment.
• Ability to prioritize and work independently
• Work well under pressure, remain flexible, be proactive, resourceful and efficient
• Strong written and verbal communication skills
• Experience with court filing procedures in PA and NJ

Responsibilities

• Prepare pleadings and discovery documents for filing and service
• Schedule depositions with attorneys, clients, witnesses, and court reporters
• Schedule conference calls and on-site/off-site meetings
• Arrange and coordinate travel arrangements
• Calendar depositions, hearings, trials and all associated dates
• Manage Outlook calendar of all appointments, conferences and meetings.
• Open new matters, run conflict checks for partner's review, prepare engagement letters
• Document management and organization, saving documents and emails to document management system.
• Become familiar with court rules and filing procedures
• Prepare cover letters for invoices.
• Submit attorney's expense reports.
• Manage bills for third party vendors, process check requests and follow up with accounting
• Excellent spelling, grammar and punctuation

Why Should You Apply?

• Excellent Benefits including a 401k match
• Generous PTO plan
• Excellent growth and advancement opportunities
• Corporate Discount Plans

Interested?

Wilson Elser is a firm focused on its commitment to both their clients and you! Please consider joining our team by sending your credentials to and putting "Philadelphia Overflow Legal Secretary" in the subject line.

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.