Project Quotations Coordinator

Your career grows here.

At Richards Electric, a Springfield Electric brand owned by Sonepar, we are a leader in electrical distribution. Under Springfield Electric we continue to grow throughout the Midwest, including locations in Illinois, Indiana, Iowa, Ohio and Missouri. As part of Sonepar, the worldwide leader in electrical distribution, we have a global reach that allows us to offer excellent benefits and develop innovative solutions, while maintaining our strong local roots and close-knit culture. We empower our associates to contribute to our success by adopting the adapt, dare, learn mindset-- adapt to new situations and people, dare to appropriately challenge the status quo, and learn from others and our own mistakes.

We have a great opportunity for a solutions-driven Project Coordinator to join our growing team! You will be a liaison between our Richards Electric Project Management Team, sales associates, managers, vendors partners, and customers. The primary responsibility is to coordinate projects from receipt of purchase order until successful completion of the project.

Shift: Monday- Friday, 8 AM to 5 PM. Irregular business hours and occasional weekends based on business needs.

As a Project Coordinator you will:

• Create and maintain a very detailed and structured project file to ensure all project management information is organized and accessible.
• Utilize Eclipse Job Management and ERP system Solar Eclipse to generate purchase orders, update shipping summaries and tracking information, create change orders, process credits / returns, and manage the overall project.
• Maintain relationship with customers and all related associates for the project.
• Effectively communicate the scope of the project, timelines, and special requirements to involved participants.
• Generate approval and record drawings, warranty statements, and closeout documents.
• Assist with project related billings, change orders, and revisions to project bill of material.
• Attend project meetings with quotations associates, customers, and sales associates as needed.
• Engage with quotations coordinators, sales associates, managers, and customers to provide project updates, status changes, and resolve critical issues.
• Work with our vendor partners to ensure accurate pricing, establish timelines, generate change orders, and resolve project related issues.
• Manage change orders and communicate with all team members involved in project.
• Confirms all invoicing and receiving issues are reconciled prior to project close out.
• Closeout projects in Job Management.

What you bring:

• Possess strong digital and verbal communication skills.
• Strong computer skills preferred, including skill to us Windows, Excel, Microsoft Word, Adobe Pro Acrobat and other computer programs.
• Characteristic of very detailed, accurate, structured, and organized.
• Ability to multi-task throughout the day, maintain a timeline, and complete activities.
• Ability to be proactive, engaging and team-oriented when working on assignments.
• Ability to work with people from a variety of backgrounds and experience levels.
• Characteristic of a solutions-oriented mindset and problem solver.

What we offer:

• Medical, dental, and vision insurance plus employer paid short term and long-term disability and life insurance.
• Paid time off and paid holidays
• 401K match
• Tuition reimbursement and employee development.
• Annual Safety Shoe Reimbursement
• Employee Discount on products
• Access to a variety of trainings for personal development

Who we are:

We're the world's number one distributor of electrical products, solutions and related services. Richards Electric is owned by Sonepar, a global company with over 450 locations nationwide. Whether you grow at one of our local Opcos or at one in another region, we want you to grow with us! All associates are regularly trained and we value promoting from within when possible.

Equal Employment Opportunity Statement
Springfield Electric, a Sonepar Company is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.