Technical Assistant / Admin

"As a Technical Assistant you would be responsible to;

* Receive, log, scan, copy, file and distribute design submittals, Requests for Information (RFIs), submittals, and change orders.

* Track/follow-up on correspondence associated with design review comments, prepare construction bidding packages, assist in closing out projects, RFI's and submittals, including expediting responses tied to critical path schedule activities.

* Attend, participate in, and occasionally, facilitate project meetings with Architectural/Engineering (A/E) firms/construction contractors.

* Record, log, and distribute meeting minutes and memos for numerous facility projects that are in different phases.

* Maintain single point of legal contractual files, including electronic files for planning through design, construction, inspection/acceptance, closeout, and archives.

* Assist Project Managers (PM), Construction Managers (CM), Sandia Delegated Representatives (SDRs), and Construction Inspectors with documentation of lessons learned and input into the database.

* Provide SNL point of contact for contractors on submittals, RFIs, action items, schedules, change orders and invoices.

* Work with the Infrastructure Services business office to process purchase order, work order, and service order requests.

* Assist PM/CM and the SDR with processing quotes and change orders from A/E firms and construction contractors for new and existing purchase orders.

* Assist the PM/CM/SDR with monthly invoice processing from the construction contractors, A/Es, and various vendors.

* Maintain project documentation process, project folder structures, meta-groups, and the overall document management system.

* Associates degree with three (3) or more years of administrative experience in construction or business; or equivalent combination of education and relevant experience.

* Experience with Microsoft Office (Excel, Word, Outlook).

* Ability to obtain and maintain an active DOE L-level security clearance.

* Associates Degree in Business Administration or Construction Management.

* Estimating or Construction Management Experience.

* Experience putting together construction bid packages, proposals, and addendum.

* Knowledge of construction-related terminology and processes.

* Experience with or knowledge of Project Control concepts (earned value management, scheduling, costing, scope management, etc.).

* Experience with Newforma, Maximo, or TRIRIGA.