Deputy Director of Contract Administration Bureau - Infrastructure - SFPUC (0933) (146410)

• Application Opening:Wednesday, April 17, 2024
• Application Filing Deadline:Thursday, April 25,2024, at 11:59 PM (PDT)
• Annual Salary (Range A):
• Recruitment ID:PBT-0933-146410 / RTF0146409-01091917

This is a Position-Based Test conducted in accordance with CSC Rule 111A.

WHO ARE WE?

Headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area - 24 hours per day, 365 days per year.

Our Mission:To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision:We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at.

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality.

To learn more about working at the SFPUC, visit our career site at.

About the Contract Administration Bureau

The Contract Administration group within the Infrastructure Project Administration Bureau is responsible for procurement and execution of contracts. Within the Contract Administration group is a team of approximately 25 professionals responsible for development and adherence to procedures in procuring professional consulting services and construction contracts, including emergency, MOU/MOAs, grants, government to government, and alternative delivery contracts (e.g., design-build contracts) etc. This work includes preparation of Request for Qualifications (RFQ), Request for Proposals (RFPs), and Request for Bids (RFB); management of RFPs, RFQs, RFBs; selection and approval of contractors, including recommendation to award the contracts, and related contract execution.

About the Position

Under the general administrative direction of the Contract Administration Bureau Director, the Deputy Director of the Contract Administration Bureau acts at the level of a senior manager, with complex responsibilities managing procurement activities related to all SFPUC enterprises, including Hetch Hetchy Water and Power, Water System Improvement Program, Sewer System Improvement Program, Hetch Hetchy Improvement Program capital programs and repair and replacement projects.

The Deputy Director of Contract Administration Bureau will be responsible for analyzing current contract administrative procedures; assisting with strategic planning; guiding and implementing streamlined processes for contract preparation, execution and administration. This position will lead the development of procurement related administrative code changes; oversee development and implementation of a new SFPUC on-line procurement system; and will manage a team responsible for administering professional consulting service contracts and construction contracts. The individual will assist in establishing goals and key objectives for Contract Administration Bureau; contribute to the planning, organizing, and directing the efficiency and effectiveness of the SFPUC contract administration program; and ensure adherence to the City policies and procedures and State law in relation to Contract Administration including managing emergency contracts and issues.

The essential duties of this position include but are not limited to the following:

• Directs staff for the development of strategy and the coordination of work related to all professional service and construction contracts, including but not limited to Memoranda of Understanding/Agreement (MOU/MOA), grants, emergency contracts, as well as working with other stakeholders such as Contract Monitoring Division (CMD), Civil Service, Office of Contract Administration (OCA) and other contracting departments.
• Leads the Capital Program contract strategy development and implementation of contracting strategies within the SFPUC.
• Assists in the development and review of all emergency, informal and integrated delivery construction contracts, all professional services procurement processes, including RFP/RFQ development, advertisement, consultant selection, protest defense, contract negotiation, certification, contract modification process, records management, administrative code compliance and all related matters.
• Oversees the SFPUC Commission Agenda workflow management and administration of all contract related matters before the Commission.
• Develops and makes presentation to the public, including stakeholder meetings and community groups regarding SFPUC contract strategies, vendor and outreach opportunities, policies, forms and templates, reports, methods, and procedures.
• Manages and oversees the development of a new SFPUCelectronic on-line procurement system that will process all professional consulting services and construction contracting bidding processes.
• Supervises and lead a team responsible for administering all construction and professional consulting services contract procurements; coordinates, reviews and approves contract changes during contract solicitation periods; interfaces with Infrastructure Engineering, Project, and Construction Management Bureaus as well as other Water, Wastewater, and Power Enterprises and other divisions on procurement matters.
• Manages and leads the development and implementation of all emergency, informal and alternative-delivery construction contracts.
• Works closely with Projects Managers, Project teams, andCity Attorney staff to prepare responses to protests and requests for information on various professional services and construction contracts and programs; investigates complaints referred by city officials and outside agencies and reports findings and proposed course of action to resolve such complaints.
• Develops and implements processes for facilitating policy decisions for the awarding of contracts for SFPUC.

The Deputy Director of Contract Administration Bureau (0933 Manager V) is required to perform other related duties as assigned.

Minimum Qualifications:

Education:Possession of a bachelor's degree from an accredited college/university;AND

Experience: Six (6) years of full-time professional experience in administering professional services contracts and construction contracts, three (3) years of which must include experience supervising professionals engaged in construction contracting and procurement.

Substitution: Additional experience as described above may be substituted for the required education on a year-for-year basis, up to a maximum of two (2) years. One (1) year is equivalent to thirty (30) semester units or forty-five (45) quarter units.

Note:One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.)

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications:The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring:

• Possession of a JurisDoctor (JD) degree, Engineering degree, Master's degree in Business Administration or Public Policy.
• Experience managing diverse professional and construction contracts project teams.
• Experience navigating contracting administrative procedures and procurement processes in government sector.
• Experience developing and implementing streamlined processes for contract preparation and administration.
• Experience working with diverse audiences, including the Commission, staff, stakeholders, and the public.

Verification of Experience and/or Education:Applicants may be required to submit verification of qualifying education and/or experience at any point during the recruitment and selection process. For more information on how to verify your experience or education please click.

Note:Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures:

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ): (Weight: Qualifying)Candidates will be required to complete a MQSQ as part of the employment application at a later time. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Supplemental Questionnaire Examination (Weight:100%):Candidates who meet the minimum qualifications will be sent a Supplemental Questionnaire Examination via electronic mail after the closing of the application filing period. The Supplemental Questionnaire Examination is designed to measure the knowledge, skills and/or abilities in job-related areas required for the position include but not limited to:

• Ability to understand professional and construction contracts and how policies related to such contracts are developed and operationalized.
• Skills to conceptualize, propose, and implement project initiatives.
• Ability to manage a group or team of employees administering complex construction contract procurements.
• Ability to demonstrate strong leadership, with the ability to work effectively withsupervisor, peers, staff, and others in the organization.
• Ability to conduct contract analysis and facilitate resolution of disputes prior to contract awards and amendments/modifications.
• Ability to understand construction and/or professional contract procurement approaches, concepts, and complex legal documents.
• Ability to produce high quality and timely work products on a consistent basis, and within committed schedules.
• Ability to effectively communicate in writing with various audiences.

Applicants will be given a deadline to return the Supplemental Questionnaire Examination. Those who do not respond by the established deadline will not be eligible to continue in the examination process and will not be added to eligibility list resulting from this process. All applicants' responses to the Supplemental Questionnaire Examination are subject to verification.

A passing score must be achieved on the Supplemental Questionnaire Examination in order to continue in the selection process and be placed on the eligible list. Candidates will be placed on the eligible list in rank order according to their final score. Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

The department may administer additional position-specific selection procedures to make final hiring decisions.

NOTE:Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

What else should I know?

Eligible List/Score Report:A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be ofsix (6) months, and may be extended with the approval of the Human Resources Director.

Certification:The certification rule for the eligible list resulting from this examination will beRule of the List.

Terms of Announcement and Appeal Rights:Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco

How to Apply:Applications for City and County of San Francisco jobs areonlyaccepted through an online process. Visitand begin the application process.

* Select the "Apply Now" button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, @careers.sf.gov and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records.Failure to receive this email means that the online application was not submitted or received.

All your information will be kept confidential according to EEO guidelines.

Recruitment Analyst Information:If you have any questions regarding this recruitment or application process, please contact the analyst,Vivian Yeung via emailatVYeung@sfwater.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.