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Business Manager I

University of Georgia
retirement plan
United States, Georgia, Athens
April 18, 2024
Posting Details
Posting Details


Posting Number S11965P
Working Title Business Manager I
Department FACS-Nutritional Sciences
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS or ORP
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
8 am - 5 pm, Monday - Friday
Advertised Salary Commensurate with Experience
Posting Date 04/18/2024
Open until filled Yes
Closing Date
Proposed Starting Date 06/01/2024
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information


Classification Title Business Operations Professional
FLSA Exempt
FTE 1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
The Business Manager I is the primary financial support for the Expanded Food and Nutritional Educations Program ( EFNEP) as well as providing support to the Department of Nutritional Sciences. This is a high-level accounting position in the College of Family and Consumer Sciences ( FACS) with responsibility for various accounting, reporting, and fiscal duties. This position ensures compliance with the guidelines, policies, and procedures from the federal ( USDA NIFA) and state (Georgia Department of Human Services) funding agencies. The fiscal duties include but are not limited to, working directly with multiple stakeholders to develop, prepare, and monitor respective budgets as well as detailed monthly and annual financial reports. Stakeholders include the Principal Investigator of the EFNEP grant, Program Coordinators, the Nutritional Sciences department team, the College, UGA Extension and College of Agriculture and Environmental Sciences, County Extension, and grant sponsors.
Knowledge, Skills, Abilities and/or Competencies

  • Knowledge of PeopleSoft Financial Management System, Works, Data Warehouse, and Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Ability to manage a complex, precise, federally-funded grant budget.
  • Ability to communicate effectively via multiple channels to various stakeholders.
  • Ability to utilize computer technology for all applications in a manner that meets performance expectations.
  • Ability to remember, organize, and consistently focus on large amounts of details and come to appropriate conclusions.
  • Ability to work well in a team environment and contribute to the team as well as lead individual tasks and goals.
  • Ability to work under pressure, meet applicable deadlines, and adapt to change.
  • Ability to interpret data and report to senior administration on important fiscal matters.
  • Ability to work well with multiple points of contacts across campus: Payroll/HR, Procurement, Accounts Payable, Sponsored Projects Administration, College of Agriculture and Environmental Science, and others.

Physical Demands

  • Sitting for long periods.
  • Light lifting of boxes.


Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? Yes
Is having a P-Card an essential function of this position? Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the .
Duties/Responsibilities


Duties/Responsibilities
EFNEP Grant Support:

  • Serve as primary financial support and contact for the Principal Investigator (PI) and grant team.
  • Process, manage, and approve all financial transactions including payments, reimbursements, purchase orders, journals, direct charges, etc.
  • Serve as the P-Card Holder for the grant and responsible for all P-Card duties.
  • Track expenditures, compare to budget, explain variances for the grant (all aspects of reporting) and keep PI updated on routine basis.
  • Assist PI with grant budget development, awards, pending awards, closeouts, and any amendments.
  • Provide customer service for financial related questions.
  • Partner with central units such as College Post-Award team, Accounts Payable, Procurement, Sponsored Projects Administration, and Department of Nutritional Sciences as needed to reporting, resolving complex issues, questions and support.
  • Manage all payroll including payroll adjustments, reconciliation, and communication.
  • Ensure compliance with reporting and financial standards, policies, and procedures.
  • Coordinate with other financial staff to ensure co-PIs effort is correctly funded for grant.
  • Serve as time approver back up as needed for bi-weekly employees.
  • Assist PI and participate in the annual management evaluation conducted by sponsor.
  • Work with College of Agriculture and Environmental Sciences and UGA Extension District business managers to process payroll for county employees.

Percentage of time 50


Duties/Responsibilities
Departmental and Specialized Funding Financial Support:

  • Coordinate with Senior Business Manager on payroll actions needed to provide effort to faculty on projects and ensure salary savings is generated correctly.
  • Provide daily assistance to the Senior Business Manager in resolving problems, implementing new policies, preparing journal entries and other duties, as needed, including back up of some business manager duties
  • Serve as the back-up to the department's financial team as needed
  • Manage the Study Away trips for the department working with Program Directors on budget development, funding setups, expenditures, accounts, program fees, and program close out, etc.
  • Track and report various and complex specialized funding such as eRate tuition funding.

Percentage of time 20


Duties/Responsibilities
Extension Specialist Financial Support:

  • Serve as financial support and contact for the Extension Specialists (faculty) in the department.
  • Process, manage, and approve all financial transactions including payments, reimbursements, purchase orders, journals, direct charges, etc.
  • Manage all fund sources for Extension Specialist and provide all aspects of financial support.
  • Develop and run reports on routine basis as well as provide customer service to extension personnel.

Percentage of time 15


Duties/Responsibilities
Other Duties:

  • Stay informed of changes in UGA/USG policies and procedures and provide guidance to PIs, state staff, and county employees, specifically in regards to Finance and HR/Payroll.
  • Attend various meetings such as staff, departmental, and college meetings as financial representative for EFNEP and NUTR Extension Faculty.
  • Attend financial staff meetings, training as needed, conferences and complete college financial projects.
  • Other duties as assigned by department head, EFNEP PI, department business manager, and/or college financial director.
  • Attend Training & Development courses and/or webinars to improve skills and keep abreast of new and changing policies and procedures relating to accounting, budgets, sponsored programs and other University policies and procedures.
  • Any other duties as assigned by the Senior Business Manager and/or Department Head.

Percentage of time 15
Applied = 0

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