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Research Program Assistant II

Johns Hopkins University
United States, Maryland, Baltimore
May 27, 2024

We are seeking a Research Program Assistant II who will support the Adult Advancing Clinical Trials Globally (ACTG) Unit and the HIV Prevention Trials Unit (HPTN) through both administrative/clerical and data activities. The ACTG and HPTN networks largely conduct trials related to HIV but are now also supporting studies in other therapeutic areas. General responsibilities will include data entry/keying of all case report forms, distribution of patient identifiers, scheduling and preparing patients' study visits, and providing clerical support including, but not limited to, filing and copying. Additionally, this position will participate in quality management activities in accordance with federal and sponsor regulations.

Specific Duties & Responsibilities

  • Schedule patient appointments into the JHMI scheduling system and print/distribute the clinic schedule to appropriate personnel for the next day's appointments.
  • Prepare all relevant paperwork for patient visits including lab requisitions, specimen tracking forms, special case report forms, etc.
  • File source documents and participant calendars/labels into participants' protocol charts. File patient charts at the end of each day. File protocol documents in a filing cabinet. Sort, log, and file consent forms and stuff patient charts with amended documents. Xerox materials as requested on a daily basis.
  • Provide telephone coverage.
  • Order supplies; maintain inventory and organization of the supply cabinet. Unpack, inventory and organize data forms.
  • Deliver and pick up documents and other needed study materials as requested.
  • Assist the Data Manager to reconcile monthly delinquent data lists, queries, and warnings within two weeks of receipt.
  • Responsible for transcribing and distributing staff and patient review meeting minutes.
  • Responsible for reconciling ACTG and HPTN invoices from various departments and charging within the appropriate hospital systems.
  • Responsible for maintaining, reconciling, and replenishing the petty cash account. Data entry/keying from source documents, performing quality control procedures, and resolve system-generated queries.
  • Assist with submissions of continuing reviews and updates to the IRB as needed.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Two years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • General knowledge of medical terminology and HIV disease helpful, but not required.
  • Some college courses preferred.

Special Knowledge, Skills & Abilities

  • Organizational abilities are essential.
  • High level of attention to detail and accuracy.
  • Ability to work well with others to solve problems.
  • Ability to work under pressure and within deadlines.
  • Ability to maintain participant confidentiality.

Classified Title: Research Program Assistant II
Role/Level/Range: ACRO40/E/02/CC
Starting Salary Range: $15.50 - $26.00 HRLY ($43,160 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8:30am-5:00pm
Exempt Status:Non-Exempt
Location:School of Medicine Campus
Department name: SOM DOM Infectious Disease
Personnel area: School of Medicine

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