Grants & Contracts Analyst

We are seeking a Grants & Contracts Analyst who will provide sponsored funds management for the Department of Biostatistics in the Bloomberg School of Public Health. The position performs both pre-award and post-award functions for a cohort of faculty that include proposal preparation and submission, budget development and projections, account reconciliation, billing/invoicing, financial reporting, effort management, account closeout, and ensuring compliance. Works on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. Reports primarily to Grants & Contracts Manager, with joint reporting line to Department Administrator.

Specific Duties & Responsibilities

• Partner with faculty and the Office of Research Administration on the development of grant application submissions to various federal offices, private agencies/foundations, and commercial companies.
• Develop detailed proposal budgets and justifications, collect and edit required application documents, interpret program announcement instructions and sponsor policies, and adhere to deadlines.
• Manage related post-award processes, including award setup, budget distribution, salary and effort allocations, effort reporting, subcontract set-up/invoicing, and monthly account reconciliation.
• Maintain faculty salary/effort allocation sheets, including sponsored salary cap distributions.
• Ensure timely submission and accurate preparation of financial, progress, and close out reports for sponsors. This includes close monitoring of deficits/surpluses for financial reports, and using specific agency formats for progress reports, such as NIH RPPRs.
• Prepare cost transfers and quarterly service center billing for grant cohort.
• Maintain current other support pages and bio sketches for faculty.
• Meet with faculty regularly to review sponsored and discretionary account balance statements/transactions, effort sheets, and discuss future grant or research program plans. Assist Department Administrator with quarterly sponsored projections and annual departmental budget development.
• Serve as a liaison between university research units, central offices and funding agencies.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Attend regular professional development trainings and report findings back to the Department, including trainings/workshops offered by Office of Research Administration; review communications and stay informed on important changes in sponsored research.
• Other duties as assigned.

Special Knowledge, Skills & Abilities

• Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Ability and ease in communicating financial data and policies to customers.
• Thorough knowledge of external Federal guidelines/procedures for grants and contracts.

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

• Prior experience preparing and submitting applications in COEUS/FIBI and ASSIST.

Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,300 - $93,500 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday: 8:30am-5:00pm
Exempt Status:Exempt
Location:Hybrid/School of Public Health
Department name: Biostatistics Administration
Personnel area: School of Public Health